Manufacturing

Manufacturing document processing, from certificates to sales orders

Unstract reads certificates of analysis, mill test reports, customer purchase orders, work orders and nonconformance reports as they arrive, checks them against your specs, receipts and price lists, and delivers checked data to the systems your teams already work in.

Trusted by manufacturing teams around the globe

The lot is in the ERP. The certificate isn't.

A checklist filled in by hand

The second-shift technician ticks forty boxes on a paper maintenance checklist, writes a vibration reading in the margin, and the work order stays open until someone keys it in.

A certificate packed with the pallet

The supplier's certificate of analysis arrives folded inside the shipment or faxed a day later, and the lot sits in quarantine until someone types every result into the ERP.

Fifty suppliers, fifty layouts

Every supplier prints its own certificate, results in a table on one and a paragraph on another, with test names, units and methods that never quite line up.

Customer POs in every format

Purchase orders come as PDFs, spreadsheets and email bodies, each with the customer's own part numbers, and customer service retypes every line into a sales order.

A result just outside the spec

The certificate reports 13.4% moisture where your spec allows 13.0%, and nobody catches it until the lot has already gone to the line.

A lot number that doesn't match

The certificate says lot HC2602-114. The goods receipt says HC2602-141. Nobody compares them, and the wrong results go into the batch record.

Automated document processing for manufacturing has to start with what arrives, and most of it looks like this. Every page is read, keyed in and checked against the spec, the receipt or the price list before a quality engineer, a buyer or a customer service rep can act on it. Unstract takes that on, so the file is read, checked and in your system before anyone opens it.

Extract data from any manufacturing document

Automate manufacturing processes end to end

Document automation for manufacturing works process by process: each of these runs from the document that arrives to the lot or order it updates.

Supplier certificate review

Certificates of analysis and mill test reports read with each lot, checked against your specs and the receipt, and the lot held or released in your ERP.

Customer order intake

Customer POs in any format read, part numbers and prices checked against your item master and price lists, and sales orders created in your ERP.

A single platform to parse, extract and automate

Automated data extraction from manufacturing documents, on one platform: parse any certificate, order or report, extract the fields you need, and run the whole process, connected to the ERP and QMS you already use.

Parse any manufacturing document

LLMWhisperer captures the full text of whatever reaches your desk, a certificate scanned at the dock, a mill test report with twenty heats in one table, a maintenance checklist filled in by hand, with the layout preserved. Each result stays on the row of its test, a checked box keeps its label, and a spec limit is never read as the result.

Extract the fields you need

Document Studio turns every document into clean, structured JSON from a prompt that describes the fields you want, whichever supplier, customer or form it came from. A new supplier’s certificate doesn’t need a new template, and a value that fails a check arrives flagged.

Automate the whole process

Flow picks up certificates and customer POs from the supplier inbox, the dock scanner and customer portals, checks them against your specs, receipts, price lists and item master, and posts the data to your ERP and QMS. Only the files that meet your human-in-the-loop conditions stop for a person, with the reason attached.

Connect the tools you already
use and trust

Lots released, certificates checked and orders entered in minutes

min

< 3

from receipt to a checked record in your ERP or QMS

of files posted without a person touching them; quality and customer service review 1 in 10

fewer hours on keying and checking in the first quarter

faster turnaround from customer PO to order acknowledgment

We are using [it] to read the pdf to a text file and it works great even with hand written text.

Much more reliable extractions. A correct understanding of complex tables, item lines, hierarchical structures, etc. A reduction in the error rate in your LLM automations.

When source documents are reconstructed correctly, all values are traceable back to the original document making reviews, audits, and quality checks more reliable.

Safe to upload certificates and customer orders

Certificates and specs carry your suppliers’ formulations and test data; customer orders carry your pricing and contract terms. Unstract is SOC 2, ISO 27001, GDPR and HIPAA compliant: documents are encrypted in transit and at rest, never used to train models, and retained only as long as you choose.

Faq

What manufacturing teams ask before they start

01What is manufacturing document automation?

It is reading the certificates, purchase orders, work orders, nonconformance reports and specs a plant receives into checked, structured data without templates, and then running the process around them: the checks against your specs, receipts and price lists, the exceptions that stop for a person, and the post to your ERP or QMS. Unstract covers the thirteen document types and two processes on this page.

02What is OCR in manufacturing, and does it read handwritten checklists and test results?

Yes. LLMWhisperer reads handwriting, faxes and rotated pages with the document’s layout kept, so a result stays on the row of the test it belongs to, and every field carries a confidence score. A value below the threshold you set stops for a quality engineer with the page beside it rather than going into the ERP as a guess.

03What automation tools do manufacturers use?

Most run an ERP such as NetSuite or SAP S/4HANA and a QMS such as MasterControl or ETQ Reliance, which expect data to arrive already keyed or imported. Unstract sits in front of them, turns supplier certificates and customer POs into checked data, and posts it through the connectors above.

04Does it check documents against each other and against our records?

Yes, and the checks follow the process. A supplier certificate is checked result by result against the specification limits for that part, its lot number against the goods receipt and its date against the shipment. A customer PO is checked against your price list or contract, your item master and customer part numbers, order minimums and the customer master. A file that passes keeps moving; one that doesn’t stops with both values side by side.

05What happens when a file doesn't match?

It stops in a review queue, where the right person, a quality engineer for a certificate or a customer service rep for an order, sees the field, the page it was read from and the record it disagrees with, side by side. They confirm, correct or send it back to the supplier or the customer, the decision is recorded against the lot or the order, and everything else keeps moving.

06Where does the data go?

Wherever your teams already work: lot records, inventory status and sales orders in an ERP such as NetSuite or SAP S/4HANA, certificates and results in a QMS such as MasterControl or ETQ Reliance, and an order acknowledgment emailed to the customer. Flow posts it as part of the run through the connectors above, so there is nothing to download and re-key.

07Is it safe to upload supplier certificates and customer orders?

Unstract is SOC 2, ISO 27001, GDPR and HIPAA compliant: documents are encrypted in transit and at rest, never used to train models, and retained only as long as you choose. Self-hosted options are available for manufacturers that need processing inside their own environment; details are in the Trust Center.

08Do we need developers, and how fast can we be live?

Not for Flow: in a process call we build the process around your own files, your checks and your ERP, and most teams run their first live files within days. To try extraction today, start for free and upload a certificate of analysis, a customer PO or a work order.

Next step

Bring a week of supplier certificates to the process call

The certificate packed in the pallet, the mill test report with twenty heats, the PO in a customer’s own format. We run them live and show every field, check and exception.